The Senior Executive Assistant (SEA) directly supports the President/CEO and will be an energetic and well-organized individual with an excellent work ethic and interpersonal skills. The EA provides support to our President/CEO and will be the primary point of contact for all matters pertaining to the office of the President/CEO and will serve as a liaison with the Board of Directors. The SEA should have the ability to use sound judgment, exceptional verbal and written communication skills, the ability to prioritize all tasks by importance, outstanding organizational skills, the ability to thrive under pressure, and maintain confidentiality of all sensitive matters. This position is based in the Washington, DC metropolitan area.
Roles and Responsibilities
- Provide comprehensive support services to the President & CEO that ensures outstanding communication and responsiveness.
- Act as the point of contact for the executive office for both internal and external persons.
- Serve as liaison to the Board of Directors, attend meetings and record minutes.
- Review, prepare and/or edit correspondence, presentations, reports, and memos, some of which may be confidential.
- Conduct research and analysis on issues of interest to the President/CEO.
- Provide support in strategic communications, organizational strategy, and all other special projects as assigned.
- Coordinate with other departments as needed, provide clerical support to other departments as determined by the CEO.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- Keeping up-to-date technically and applying new knowledge to your job.
- Organize CEO’s agenda and travel schedule, make arrangements for meetings and events for retreats, fundraisers, board meetings, etc.
- Perform general office duties such as ordering supplies, basic bookkeeping, and maintaining files and records.
Qualifications and Minimum Requirements
- A bachelor’s degree in a business field preferred, and a minimum of four (4) years of experience in an executive support/customer service role (or similar position), required
- Strong interpersonal skills, and a positive attitude with willingness to be a team player
- Ability to handle sensitive and confidential situations with diplomacy
- Ability to move and think quickly to keep up with a busy CEO, with excellent critical thinking, analytical and organizational skills
- Able and willing to thrive in a busy and sometimes hectic environment
- Proven ability to prioritize needs and tasks and problem solve quickly
- Strong ability to multitask and troubleshoot under tight deadlines; and possess strong attention to detail
- Demonstrated ability to work independently and as part of a team, and with an impeccable work ethic.
- Demonstrated ability to collaborate, including a willingness to go above and beyond to help the team achieve goals, solicit others’ perspectives, share knowledge, and participate in activities that support diversity and inclusion.
- A demonstrated eagerness to learn and take on new challenges, including openness to direction and feedback and a willingness to ask questions.
- Experience with standard office administration practices and procedures
- Bilingual in English (native level fluency) and Spanish required, and able to communicate effectively in both languages, orally and in writing.
- Legally eligible to work in the U.S. without Visa sponsorship now or in the future, required.
- MS Office Suite proficiency required, and ability to quickly learn and master other apps.
- Ability to travel internationally required.
- Ability to develop high-quality full proposals (design, strategy, delegation of duties, etc.) and/or reports with oversight from senior management.
- Ability to ensure full programmatic, administrative, and/or financial compliance with federal, state, and other applicable rules and regulations required for the position.
- Ability to manage 3-5 staff, including remote supervision of field staff.
- Must be able to travel internationally to and from the United States without need for visa sponsorship.
- Ability to travel up to 25% of the time.
To apply, please submit your resume and cover letter to John McPhail at [email protected] with the subject line “SEA-CANDIDATE LAST NAME”. Please note that only finalists will be contacted.
Partners Is Proud To Be An Equal Employment Opportunity And Affirmative Action Employer. Partners Does Not Discriminate In Employment On The Basis Of Race, Color, Religion, Sex (Including Pregnancy And Gender Identity), National Origin, Political Affiliation, Sexual Orientation, Marital Status, Disability, Genetic Information, Age, Membership In An Employee Organization, Retaliation, Parental Status, Military Service, Or Other Non-Merit Factor.
